System approach

Most of the existing Project Management IT tools promise the "management" but actually deliver just the "planning" with a hint of task and cost management (again related to planning). For an average IT project, where we mostly just manage the deadlines, working hours and human resources, this could be enough, and since the "IT guys" are the ones that actually developed such tools, it's understandable why do they call them "Project Management Tools".

The projects that we usually manage are far more complex up to the stage, where those tools don't deserve to use the work "management" in their name, since they support at most the planning stage (rough planning) and a few control functions (mostly schedule and cost control).

Any project manager is used to improvise the problem solving, but a "Project Management Office Manager" is also used to document such problem solving and improvisation attempts  in the project knowledge base, where the data is used to help us with the future projects - the target is to reach a minimal (if not zero) improvisation level and a system approach to the project management processes.

The purpose of the following contents is to set up a practical example of a complex project management in the form of a manual and template. Templates are the closest and most rational method of learning for those, who do practical (as non theoretical) work. We learn while we do what we're learning.

The template project that we're starting,  is the redaction of this document and  defining the steps followed during the entire project lifetime cycle to be able to set up a management system integrated in a Project Management Information System and to design the management workflow while still following the main three project management standards (PMBOK, IPMA, ISO 21500) and to build the foundations for a full spectrum management system.

A project management office, abbreviated to PMO, is a group or department within a business, agency or enterprise that defines and maintains standards for project management within the organization. The PMO strives to standardize and introduce economies of repetition in the execution of projects.


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